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Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
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Meet with sponsors and organizing committees in order to plan scope and format of events, to establish and monitor budgets, and to review administrative procedures and event progress.
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Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
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Evaluate and select providers of services according to customer requirements.
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Read trade publications, attend seminars, and consult with other meeting professionals in order to keep abreast of meeting management standards and trends.
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Organize registration of event participants.
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Inspect event facilities in order to ensure that they conform to customer requirements.
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Maintain records of event aspects, including financial details.
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Conduct post-event evaluations in order to determine how future events could be improved.
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Design and implement efforts to publicize events and promote sponsorships.
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Hire, train, and supervise volunteers and support staff required for events.
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- Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
- Promote conference, convention and services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
- Develop event topics and choose featured speakers.
- Consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions.
- Monitor event activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
- Confer with staff at a chosen event site in order to coordinate details.
- Review event bills for accuracy, and approve payment.
- Plan and develop programs, agendas, budgets, and services according to customer requirements.
- Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, and event security.
- Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
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